Business Clients

Daily mundane responsibilities are often accompanied by unprecedented errands, which are tedious and bothersome, and that ultimately hinder the time required to develop a business and obtain its goals. 

I have spoken to multiple business owners who feel that hiring a personal assistant is indeed a necessary task to help grow the business especially when they feel that there is no need for a day-to-day assistant to be present in the office. 

Get in touch with me and I can happily help You to the precise extent and time that You need. By using my services You would only pay for the time it takes to complete specific jobs and tasks so You can avoid fixed expenses towards employees on a full-time contract.

DAILY ADMINISTRATIVE TASKS

Do you need help managing Your emails, responding to clients on time whilst maintaining accurate communication, or help with documents including client responses, quotations or personal documents?

I ensure that all of your emails and inbox is up-to-date and responded to in a timely manner. I compose letters and take care of invoicing. I keep Your things in order and ensure that You and Your business will maintain its finest reputation through preserving the highest quality of customer service.

ARRANGING BUSINESS MEETINGS

Arranging meetings and conferences is far too time-consuming. That’s why I offer to handle the intricacies of holding the conference, so that You can focus on preparing the content. I organise the meetings in accordance with Your calendar and prepare them in line with your specific requests and the overall intent of the meeting.

BUSINESS TRIP MANAGEMENT AND PERSONAL ASSISTANCE DURING TRAVEL

I ensure that all the finest details which instigate a prosperous business trip are taken into consideration- flights, hotels, transfers etc. I may also accompany You on the trip upon request and handle any upcoming questions or queries throughout the duration of Your travels.

CUSTOMER SERVICE MANAGEMENT

I write quotes for enquiring clients and apply transparent communication throughout the project. 

DATABASE MANAGEMENT

Entering and updating relevant information in various databases.

BUYING CARDS AND PRESENTS, SEND-OFF AND DELIVERY

Does Your list of Christmas cards need rearranging or have cards waiting to be posted? Or perhaps your business partner is celebrating an important occasion?
It’s not a rare occurrence that one can forget an important birthday or is only reminded of it at the very last minute. But nevertheless, showing that You care about the significant people in Your life is of great value to You. To avoid any forgetfulness, I can help You by keeping up a database for significant dates of relevant people and remind You of them when they are approaching. When required, I can also order flowers and purchase gifts in accordance with Your wishes and deliver them to the recipient personally in Your name.

DUTIES OF A PERSONNEL SPECIALIST (including public service)

Does Your company’s personnel specialist need an assistant but not one that is present all the time but rather available occasionally, even just for the holidays? Is Your company not even in need of a full-time assistant staff member?
I can be of help to Your company by being Your personal recruitment consultant. I can devise and publicise job offers, go through applications, arrange interviews, complete background checks and create an initial shortlist of candidates. I offer to handle concluding or commencing contracts when a worker resigns or begins on their position. In addition, I can also draft directives, schedule holiday and work calendars and complete any other necessary accounting tasks.

RECEPTION OF GUESTS AND FOREIGN VISITORS

 If You’re occupied but Your business partner has just arrived in Estonia and needs picking up from the airport or kept company during lunch. I can happily welcome them at the airport and entertain them by introducing Estonia and talk about our culture and people. In addition to Estonian I also speak English comfortably.

ORGANISING BUSINESS EVENTS, FESTIVITIES, WORKSHOPS AND SEMINARS

Do you need help with organising an entire event or are looking for an on-site event coordinator? I can manage both roles so that You can focus on the workshop or seminar at hand, or simply enjoy the party. 

DESIGNATED RESEARCH FOR COMMERCIAL SPACE RENT OR PURSCHASE

Does your office space need more comfortable or newly upgraded rooms, yet, all of it is just too arduous work? I can help You save precious time by managing the below-mentioned tasks:

I offer to work through all databases and keep up communications with real estate agencies.

I will map out the required information and availabilities and make a shortlist in accordance with the criteria which You provide me with.

I will arrange the initial visits to the site/sites of construction and ensure they comply with the set requirements.

I will arrange an on-site visit for the client in conformity with their schedule.

I offer to complete detailed background checks on the property and its owner.

ADMINISTRATION AND ORGANISATION OF COUNTRY-BASED CHANGE OF RESIDENCE

Have You found a suitable job in Estonia or perhaps are planning to start-up a business in Estonia?

In both instances, You will be encountered by multiple compulsory administrative and organisational tasks that accompany a country-based change of residence and which are definitely time-consuming. These tasks can be anything from allocating a commercial space for your office, finding a place to live, questions or doubts regarding health insurance, opening up a bank account, or affairs related to residence or work permits. Finding an appropriate school or kindergarten for Your children can also be a tiresome process.